Before contracts with vendors are signed, Insiteful Meeting Planners will:

Identify and prioritize your overall goals for success

Email or mail our Meeting Profile Form to define your meeting specifications, or if you prefer, you may call us with your meeting needs

Discuss in detail your meeting specifications

Conduct a targeted and comprehensive site search in each requested city

Provide you with prompt, written site research summary of all available properties

Narrow property selections for serious consideration

Verify with the selected properties that all sleeping rooms, support services, meeting and event spaces will accommodate the meeting requirements

Place a tentative hold on required space and sleeping rooms at selected properties

Set up and coordinate all site inspections with selected priorities
     Or we can conduct the inspection on your behalf for expenses only

Review customer priorities and additional needs based on site inspection findings

Prepare contract requirements for hotel with multiple points based on client meeting specifications and priorities including:

Value added support services
Performance clauses